Duty Crew

and

   Hi,
My home club, like many I am sure suffer with the non attendance of OOD and duty crew. What do clubs do to address this problem?
The current system works on a 3 month rota with each member being on the list 2 times a year. A schedule is sent to people on the forthcoming list, with a reminder to the OOD several weeks before the date. It is expected that the OOD will telephone his crew to ensure they are coming but this causes some hassle and if the OOD is not going to turn up what hope is there! Phone numbers are on the list so it is possible to make a swap, but this is not policed.
Redders

Author	Message Share Topic Printable Version Delicious Digg Facebook Furl Google MySpace Newsvine reddit StumbleUpon Translate Twitter Windows Live Yahoo Bookmarks Topic Search Topic Options Post Reply Create New Topic
redders Send Private Message Find Member's Posts Groupie Joined: 30 Dec 04 Location: United Kingdom Online Status: Offline Posts: 41	Post Options Post Reply Quote redders Report Post Quote Reply Topic: Duty Crew Posted: 13 Mar 06 at 4:29pm
	Hi, My home club, like many I am sure suffer with the non attendance of OOD and duty crew. What do clubs do to address this problem? The current system works on a 3 month rota with each member being on the list 2 times a year. A schedule is sent to people on the forthcoming list, with a reminder to the OOD several weeks before the date. It is expected that the OOD will telephone his crew to ensure they are coming but this causes some hassle and if the OOD is not going to turn up what hope is there! Phone numbers are on the list so it is possible to make a swap, but this is not policed. Redders
	The older I get the faster I was!

Chew my RS Send Private Message Find Member's Posts Visit Member's Homepage Really should get out more Joined: 05 Oct 05 Location: United Kingdom Online Status: Offline Posts: 790	Post Options Post Reply Quote Chew my RS Report Post Quote Reply Posted: 13 Mar 06 at 4:43pm
	This sounds the same as us. We have resorted to the threat (and execution) of suspending offenders who don't have a good excuse. At my previous club, the (empty) duty list was posted at the club and people filled in the duties they wanted to do, rather than being told "you are due to do duty X on date Y". I think this has two advantages - the excuse about being not liking the date is eliminated, and those who attend the club regularly get first choice of dates. If the list is posted on the same day as the start-of-season works party, you get lots of volunteers to tidy the boat park! Another idea I like the sound of is being able to buy/sell duties. Those who don't want to do duties pay £50 or something extra on their mebership fee. Those who offer to do more than standard get paid for it. It might be hard to tie up, but the theorie is good.

GM Send Private Message Find Member's Posts Posting king Joined: 19 Mar 04 Location: United Kingdom Online Status: Offline Posts: 122	Post Options Post Reply Quote GM Report Post Quote Reply Posted: 13 Mar 06 at 6:35pm
	We publish the names of the boats that are due to do OOD on the front page of our website about 4 weeks in advance. We then have someone contact the owner to remind them they're doing OOD. Once they've confirmed, their name gets changed from red to blue on the website. If you can't manage your date, it's your responsibility to get a replacement. Over the last two years we've only had problems where someone who was allocated a duty didn't actually rejoin the club (we publish duties in our handbook so they have to be allocated in Jan/Feb). We haven't had a "no-show" in about two years.

Rob.e Send Private Message Find Member's Posts Really should get out more Joined: 19 Oct 04 Location: United Kingdom Online Status: Offline Posts: 545	Post Options Post Reply Quote Rob.e Report Post Quote Reply Posted: 13 Mar 06 at 7:19pm
	Both my clubs let you basically choose your own dates, provided you get there in time, (thereby favouring the most active members). This seems to have transformed the system, partic for the many shift workers (like myself!) Before, you would be allocated a date regardless of wether or not you could do it, and told it was your responsability to find a replacement if you couldn't. Now I make sure I know when the list is coming out, and get there with a list of my workdates in good time. This seems to have cut the number of no shows, and the stress level for the person in charge of the list. At HISC, a no show cost £100 (I think) Pretty good motivation to get there! Edited by Rob.e

redders Send Private Message Find Member's Posts Groupie Joined: 30 Dec 04 Location: United Kingdom Online Status: Offline Posts: 41	Post Options Post Reply Quote redders Report Post Quote Reply Posted: 13 Mar 06 at 10:46pm
	We have talked about a payment system. Using vouchers to the value of say £20 which are handed out when you do a duty.That way no money changes hands except when joining or renewing membership. The vouchers could then be used against the following years membership fee. People would have to say at the beginning of the year if they wished to do duty or not in order to put together a duty list. The problem would come if the majority of members said they did not want to do any duty. How many people do clubs have running duty for club racing? What are the recommended numbers?
	The older I get the faster I was!

mckecfra Send Private Message Find Member's Posts Visit Member's Homepage Newbie Joined: 12 Sep 07 Location: United Kingdom Online Status: Offline Posts: 12	Post Options Post Reply Quote mckecfra Report Post Quote Reply Posted: 13 Sep 07 at 5:24pm
	we where lucky we had some 1 that would do RO for us but hes moved on and we ended up puting every one on a ruff list and if you cant make it then its up to you to get another person
	granada 30 dehler 36 laser :D sorry for the bad spelling :P

English Dave Send Private Message Find Member's Posts Visit Member's Homepage Really should get out more Joined: 10 Aug 06 Location: Northern Ireland Online Status: Offline Posts: 682	Post Options Post Reply Quote English Dave Report Post Quote Reply Posted: 14 Sep 07 at 11:57am
	We publish the lists at the start of the season and then it's up to the person on the list to find a replacement if they cannot make it. We need 4 in the Battery (RO, Flags, Timekeeper and Assistant) plus 2 in each safety boat (2 or 3 boats out each time) so that's quite a lot of volunteers. The Battery and Rescue lists are mailed to every club member, feature prominently on the website and our weekly e-mailed newsletter lists that week's crew as a reminder. We give average points if you are on duty so you are not penalised for your effort and we try to coordinate things so that you are on duty with your crew. We have tried docking people points if they don't show but we race both dinghies and keelboats, and penalising an IRC Cruiser when one of the 'hands' didn't turn up was a bit draconian. It's an ongoing problem for most clubs, I think. It causes us problems perhaps once or twice a year but we are fortunate that 80% of sailors live within 10 minutes of the club so emergency replacements are easy to find.
	English Dave Ballyholme Yacht Club (You'd think I'd be better at it by now) Hurricane 5.9 SX RS700

Fraggle Send Private Message Find Member's Posts Far too distracted from work Joined: 28 Feb 07 Location: United Kingdom Online Status: Offline Posts: 220	Post Options Post Reply Quote Fraggle Report Post Quote Reply Posted: 14 Sep 07 at 2:13pm
	Weston runs a good system. All the duties are managed on an online system and you are emailed a notification a couple of months before your duty to let you know you have one. If the date doesn't suit you can arrange swaps online - no hassle trying to ring around. If you fail to turn up to duty then you may have your membership suspended. Works a lot better than my old sailing clubs system ever did.

jeffers Send Private Message Find Member's Posts Visit Member's Homepage Really should get out more Joined: 29 Mar 04 Location: United Kingdom Online Status: Offline Posts: 3048	Post Options Post Reply Quote jeffers Report Post Quote Reply Posted: 14 Sep 07 at 3:24pm
	We put a blank list up and the list is publicised in the club news letter. Anyone who does not turn up gets a stern letter from the Commodore, persistent offenders are invited to not join the following year (duties are a condition of membership except in special circumstances). A reminder is posted out 2 weeks prior to the duty date so no one has an excuse really. Be interested to know the details of the online system though.....
	Paul ---------------------- D-Zero GBR 74

kevg Send Private Message Find Member's Posts Visit Member's Homepage Posting king Joined: 13 Dec 05 Location: Wrexham Online Status: Offline Posts: 120	Post Options Post Reply Quote kevg Report Post Quote Reply Posted: 14 Sep 07 at 4:13pm
	Bala has introduced a credits system. This appears to work well. Members book themselves in for duties, so shouldn't need reminding. Next years membership is credited with £10 per duty. A full member is asked to do 3 duties with a cap of 6 credits. So If you do your duties you are rewarded with lower fees and if you are cash-rich-time-poor then your fees are higher. Kevin .