GDPR and clubs and classes.

   The info most clubs will keep will be name and address, email and phone, and identification details of their boat. They won't be passing those onto anybody other than other members and then, most likely, only with explicit permission. My reading of the new regs is that none of that requires an opt in or a regular renewal of the permissions (I have looked into it WRT my wife's business). The only other issue is to keep the computer files containing the info secure by having it password protected or better still on a secure remote server.

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Sam.Spoons Send Private Message Find Member's Posts Really should get out more Joined: 07 Mar 12 Location: Manchester UK Online Status: Offline Posts: 3401	Post Options Post Reply Quote Sam.Spoons Report Post Quote Reply Topic: GDPR and clubs and classes. Posted: 15 May 18 at 4:56pm
	The info most clubs will keep will be name and address, email and phone, and identification details of their boat. They won't be passing those onto anybody other than other members and then, most likely, only with explicit permission. My reading of the new regs is that none of that requires an opt in or a regular renewal of the permissions (I have looked into it WRT my wife's business). The only other issue is to keep the computer files containing the info secure by having it password protected or better still on a secure remote server.
	Spice 346 "Flat Broke" Blaze 671 "supersonic soap dish"

The Moo Send Private Message Find Member's Posts Really should get out more Joined: 01 Jun 06 Online Status: Offline Posts: 809	Post Options Post Reply Quote The Moo Report Post Quote Reply Posted: 15 May 18 at 3:39pm
	I should clarify that our Club will only be seeking consent to pass on members contact details to other club members on the Duty Rota for the purpose of arranging swaps and the use of their images in Club newsletter and other promotional material.

PeterG Send Private Message Find Member's Posts Really should get out more Joined: 12 Jan 08 Location: United Kingdom Online Status: Offline Posts: 823	Post Options Post Reply Quote PeterG Report Post Quote Reply Posted: 15 May 18 at 8:19am
	The RYA legal dept has done an presentation on this for clubs, which is worth looking at: http://www.rya.org.uk/newsevents/e-newsletters/club-room/feb18/Pages/general-data-protection-update.aspx I'm involved in membership of a (non sailing) organisation. We've taken the view, which the RYA apparently supports, that provided your data is being used for legitimate membership purposes only (contact etc) then keeping basic details (excluding certain special categories) does not require explicit consent. We are producing a privacy statement (as required) which will be available to all members and which explains what we are doing and why. One point the RYA presentation makes make is that if you rely on consent then you create a lot of potential administrative difficulty. You have to keep getting it renewed, and if it isn't (people don't respond, sign the form etc) then you have an issue. Provided your uses are limited to those that can be seen as inevitable and legitimate uses of membership data it's better to avoid that route.
	Peter Ex Cont 707 Ex Laser 189635 DY 59

The Moo Send Private Message Find Member's Posts Really should get out more Joined: 01 Jun 06 Online Status: Offline Posts: 809	Post Options Post Reply Quote The Moo Report Post Quote Reply Posted: 15 May 18 at 7:09am
	Our Club came to the party a little late on this one. Our understanding is that the regulations which come into place on 25 May apply to us. We have therefore followed the RYA guidance and have developed a policy based on their online template which will be made available to all members. We will ask them to agree to us holding and using their data for the legitimate purposes of running the Club (including photographic material for the purpose of promoting the Club). They will be asked to reaffirm their agreement each time they renew their membership. New members will be asked to agree on joining. I guess we will also have to adapt our open meeting application forms. I think this is an unintended consequence of the new regulations that they apply to small organisations such as ours but for now we seem to be stuck with it. Some on here are quick to sl*g off the RYA but to be honest their support in matters such as these is exemplary. It took us about an hour to get it all drafted so isn't quite the ball ache we thought, though getting the initial declarations back might be more so.

Rupert Send Private Message Find Member's Posts Really should get out more Joined: 11 Aug 04 Location: Whitefriars sc Online Status: Offline Posts: 8956	Post Options Post Reply Quote Rupert Report Post Quote Reply Posted: 14 May 18 at 9:12pm
	Yes, my wife does. I didn't understand any of it. She has been briefing various committee members. As each meeting has lasted an hour or more, I'm not sure it can be summarised on here, even if I had a clue. The RYA have a pretty good hold on it, too.
	Firefly 2324, Puffin 229, Minisail 3446 Mirror 70686

2547 Send Private Message Find Member's Posts Really should get out more Joined: 11 Aug 11 Online Status: Offline Posts: 1151	Post Options Post Reply Quote 2547 Report Post Quote Reply Posted: 14 May 18 at 9:00pm
	Anyone know how this impacts clubs and classes who of course hold member data.